04 — Quotations & Documents

Professional quotes that win more trips

A group tour quote is not just a price; it is a trust signal. Operators who send polished, versioned quotes with definitive terms close more trips and have fewer disputes later.

See it in a Demo All Features
Quote — Washington D.C. 2026
Version v3 — Current
Quote total $94,500
Per person (twin) $1,890
Valid until Nov 30, 2025
Status Awaiting sign-off
Status
Inclusions listed ✓ 8 items
Exclusions listed ✓ 4 items
T&Cs attached ✓ Signed copy
Client sign-off ⏳ Pending
Why it matters

The document that wins, or loses, the trip

A proposal is your first impression. Voyita ensures every quote is version-controlled, clearly defines inclusions, and captures digital sign-off to set expectations upfront.

Versioned quote documents

Create multiple versions of a quote as trip details evolve. Clients always see the current version via a single shared link, no PDF confusion.

Inclusions & exclusions

Clearly define what is in the price, what is excluded, and what assumptions the quote is based on, reducing disputes and setting client expectations upfront.

Payment schedule visibility

Show clients exactly when deposits and installments are due, directly within the quote. No separate document, no confusion about payment timing.

Shareable quote links

Every quote gets a shareable link. Clients view the full quote in a browser, branded, professional, no login required.

Digital sign-off & agreement packets

Send group agreement packets for digital signature. Fully documented acceptance stored in-platform, useful for disputes, refund policies, and trip verification.

Document management per trip

Attach contracts, insurance certificates, supplier confirmations, and T&Cs to the trip record, accessible to your team and, where appropriate, to clients.

How it works

From quote to signed agreement in one flow

Quote — v3 inclusions
4 nights accommodation (twin) ✓
All ground transport ✓
Guided tours × 3 ✓
Daily breakfast ✓
Group leader place (FOC) ✓

Send quotes that set expectations clearly

Every quote you send is an opportunity to set expectations upfront. Send the quote securely, track versions as details evolve, and get your terms digitally signed to avoid ambiguity.

Itemized inclusions list per trip
Exclusions and assumptions clearly flagged
Payment schedule built into the quote view
Version history visible to operator, not client
Digital sign-off
Signed by J. Williams, Principal
Date signed Oct 14, 2025
Method Digital — browser
T&Cs version v2.1 — confirmed

Go from quote to signed agreement in minutes

When your client is ready to proceed, they review the current quote version, confirm the inclusions, and sign digitally from their browser. No printing, no scanning, no emailing. The signed copy is stored in the trip record immediately.

Digital signature from any browser, no app needed
T&Cs confirmed and timestamped with every signature
Signed copy attached to trip record automatically
Notification sent to operator when client signs

Continue exploring

Create Trips

Set pricing before you send your first quote
Payments

Installments and schedules that match your quote
Visibility

Track quote status and document sign-offs

See the quotation workflow live

Book a demo and we'll walk through a live quote creation and sign-off using your actual trip type.

Book a Demo
Common questions

Frequently asked

Active trip limits depend on your plan — Starter allows up to 6 active trips, Growth up to 20, and Enterprise is unlimited. Completed or archived trips don't count toward your limit.

Yes. All plans include a 14-day free trial with full access to every feature in your chosen plan. No credit card required. Book a demo and we'll show you this feature in action before you sign up.

Yes. All plans include an onboarding session. Growth and Enterprise plans include a dedicated setup call where we configure your first trip and train your team before going live.