02 — Traveler Registration

Self-service registration.
Operator stays in control.

Make registration easy for travelers and account holders while keeping full control on your side. Voyita collects everything you need from each traveler once, storing it properly with no manual re-entry required.

Registration — Live View
Trip Washington D.C. 2026
Registered 42 / 60
Waitlisted 7
Pending documents 3 travelers
Dietary flags 5 travelers
Status
Registration 🟢 Open
Closes Jan 15, 2026
Capacity 70% filled
What operators gain

Registration that runs itself, with you still in control

Self-service registration portal

Travelers use Voyita's online registration portal at any time, selecting accommodation type, entering details, and completing payments without needing to contact you.

Multi-traveler family accounts

One account holder can register multiple travelers and manage all their details from a single login. One parent, multiple children.

Dietary & medical requirements

Capture dietary restrictions, medical conditions, accessibility needs, and emergency contacts at the point of registration. Surfaced automatically in operator reports.

Optional add-ons at registration

Travelers can select and purchase optional extras, travel insurance, airport transfers, room upgrades, as part of the registration flow.

Waitlist management

When a trip fills up, Voyita captures waitlist registrations automatically. When a space opens, you can promote from the waitlist with one click.

Real-time registration dashboard

See who's registered, who's pending documents, who's on the waitlist, and what special requirements exist always current, no manual counting.

How it works

Every registration detail, captured once

Traveler — James Chen
Accommodation Twin share
Dietary need Vegetarian
Emergency contact Maria Chen · ✓
Add-ons Travel insurance
Payment status Deposit paid

Everything captured in one registration flow

When a traveler registers, they complete their profile, select accommodation type, add any optional extras, and make their first payment, all in one flow. No follow-up emails to gather missing information.

Accommodation type selection during registration
Dietary, medical, and accessibility requirements
Emergency contact capture and verification
Optional add-ons with instant payment
Document upload for passports, consent forms, insurance
Waitlist status
Position 1 Emma Walsh — 4 travelers
Position 2 David Park — 2 travelers
Position 3 Sonia Rao — 1 traveler

Waitlists that manage themselves

When your trip fills up, registration switches to waitlist mode automatically. Voyita captures each waitlist registration, notifies people of their position, and lets you promote them to confirmed status with one click when a space opens.

Automatic waitlist capture when trip is full
Position-based notification to waitlisted travelers
One-click promotion when a cancellation creates space
Deposit collection triggered automatically on promotion

See how registration actually works

Book a 30-minute demo and we'll walk through a live registration flow using your actual trip type.

Book a Demo
Common questions

Frequently asked

Active trip limits depend on your plan — Starter allows up to 6 active trips, Growth up to 20, and Enterprise is unlimited. Completed or archived trips don't count toward your limit.

Yes. All plans include a 14-day free trial with full access to every feature in your chosen plan. No credit card required. Book a demo and we'll show you this feature in action before you sign up.

Yes. All plans include an onboarding session. Growth and Enterprise plans include a dedicated setup call where we configure your first trip and train your team before going live.